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For Sourcing Teams · Updated May 2026

Sourcing made simple.

A buyer visits 40 booths in a day. Brings home 200 brochures, 60 photos of products, and 90 minutes of voice notes. Exporb turns that pile into a structured supplier database, automatically.

Buyer companion mode Batch photo analysis Works offline
Supplier record · Booth #29
Acme Components Co.
CN, Shenzhen · Manufacturing
Payment
30/70 T/T
MOQ
500 units
Sample
Free
Lead time
35 days
Attached
Card4 product photosPricelistVoice note 2:48
Supplier score
78 / 100
"Stable terms, sample free, 35-day lead time."

What is a sourcing app for trade shows?

A sourcing app for trade shows captures supplier information at the booth and turns it into structured procurement data. Buyers photograph products and pricelists, scan business cards, and record voice notes against each booth. The app builds a database of suppliers with extracted payment terms, sample availability, MOQs, and supplier scores.

Exporb runs a dedicated buyer-side companion mode. The same AI that scores leads in seller mode extracts supplier-side fields in buyer mode, in one pass on a single recording. Capture works fully offline for international shows where roaming and convention WiFi are unreliable, and analysis runs on the server after the device reconnects.

Related: AI conversation analysis · business card scanner · offline mode · export data

A buyer's day at the show

Forty booths, six photos per booth, two voice notes per supplier. Without Exporb, the post-show cleanup takes three days. With Exporb, it runs overnight on the server.

9:00am

Booth #1

Snap the rep's business card. Photograph 4 products and the pricelist. Voice-note the pricing tier and lead time.

11:30am

Booth #14

Ask about MOQs and sample availability. Voice note the answer. Photograph the spec sheet they hand over.

3:00pm

Booth #29

Photograph the full pricelist on the back wall. Voice-note buyer impressions: quality, capability fit, alignment with the brief.

6:30pm

Hotel

Tap "analyze all." Wake up to a structured supplier database with extracted terms, MOQs, supplier scores, and quoted reasoning.

How does the buyer mode work?

Four capabilities turn raw booth captures into a procurement-ready supplier database.

Batch image analysis

Snap product photos, pricelists, and booth signage. The AI extracts SKUs, prices, minimum order quantities, materials, and contact info into the supplier record.

Photo gallery details

Per-booth voice notes

Record buyer impressions offline. The AI extracts terms, quality signals, capability gaps, and a supplier score with quoted reasoning.

How voice notes work

Auto-structured supplier records

Every booth becomes a complete supplier card. Business card, photos, audio, transcript, extracted fields, and supplier score are linked to one record.

Contact management

Procurement-ready export

CSV, Excel, JSON, or a ZIP archive that bundles every photo, audio file, and business card scan. Plug into the existing sourcing system.

Export options

What does the AI extract for buyers?

The AI runs the same extraction pipeline whether the user is selling or buying. Buyer mode is calibrated for procurement-relevant fields.

Buyer-side extracted fields

  • Payment terms (T/T, L/C, milestone splits)
  • Sample availability and sample cost
  • Minimum order quantities
  • Lead times and delivery windows
  • Capability fit against the brief
  • Supplier score with quoted reasoning

Universal evaluation

The same AI runs whether the rep is selling or buying. Buyer-side fields populate automatically from a single recording, no mode switch needed mid-conversation.

Read more on the AI conversation analysis page, or see how the supplier-side pipeline compares to the seller-side flow on the AI lead scoring page.

Who uses Exporb for sourcing?

Buyers across five industries use Exporb to capture supplier intelligence at trade shows.

"I used to spend three days post-show organizing supplier info. Now it's thirty minutes."

Sourcing lead, manufacturing buyer (early Exporb user)

Sourcing and procurement FAQ

Direct answers to the questions buyers ask. More on the main FAQ page.

A sourcing app helps buyers and procurement teams capture supplier information at trade shows: business cards, product photos, pricelists, and voice notes. Exporb structures all of this into a supplier database with extracted payment terms, sample availability, and supplier scores.

No. Exporb has a dedicated buyer-side companion mode separate from seller mode. The same AI runs in both directions, so the conversation produces seller fields like lead score and buyer fields like payment terms and supplier score in one pass.

Buyers photograph product cards, pricelists, and booth signage. Exporb runs batch image analysis that extracts structured data: SKUs, prices, minimum order quantities, materials, and contact details. The output lands in the supplier record automatically.

For buyers, the AI extracts payment terms, sample availability, minimum order quantities, lead times, capability fit, supplier score, and quoted reasoning from the audio. Each field includes a span from the transcript so the buyer can verify the source.

Yes. Capture works fully offline: photographs, business card scans, and voice notes save to the device. AI analysis queues automatically and runs on the server the moment the device reconnects, so the app can be closed during processing.

The capture flow is the same, but the AI extraction is calibrated for buyer-side context. Instead of lead score and follow-up actions, the output is supplier score, payment terms, sample availability, MOQs, and procurement-relevant fields.

Exporb exports in four formats: CSV, Excel (.xlsx), JSON, and a ZIP archive that bundles every business card image, audio recording, photo, and supplier record. CSV exports include Salesforce-mapped and HubSpot-mapped column layouts.

Yes. Each supplier record can be shared via a PIN-protected link with a 30-day expiry. Recipients see the supplier card, the audio recording, the transcript, and the extracted fields without needing an Exporb account.

Voice notes can be up to 5 minutes per recording. Longer impressions are captured as multiple notes against the same supplier, then chunked and analyzed in parallel on the server.

Yes. Exporb runs in airplane mode, so capture works across time zones with no SIM and no roaming. Business card OCR handles any language because the scanner is layout-driven, not language-driven.

The supplier score combines the buyer-side conversation signals with the structured fields extracted from photos and business cards. Each input field carries a quoted span, and the buyer can override any field or score before exporting.

Every prompt includes anti-hallucination guardrails. If a field is unclear, the AI returns null instead of guessing. Business card scans run an additional anti-prompt-injection layer that strips embedded instructions before the OCR result reaches downstream prompts.

Sourcing mode is included in every Exporb plan, starting with the free tier (10 AI credits per month). Paid plans add more credits, team seats, and bulk analysis. See the pricing page for the full tier breakdown.

Notes apps capture text. Exporb captures audio, photos, and business cards, then the AI extracts structured supplier fields with quoted reasoning. The output is a procurement-ready database, not a stack of unread notes.

Built for buyers, not just sellers.

Try Exporb at your next sourcing trip. Free for 7 days, no credit card.