Team Sync for
Trade Show Sales Teams
Your booth team captures contacts on their own phones. Background sync keeps everyone on the same page. Role-based permissions control who sees what. A built-in leaderboard adds healthy competition. No prospect pitched twice.
What is trade show team sync?
Trade show team sync is the workflow that keeps every booth rep on the same lead pipeline in real time. A team of five working a busy booth needs a unified contact list, a live activity feed, and automatic conflict resolution. Without it, the team ends up with five spreadsheets and three duplicate leads.
Exporb syncs every captured contact across the team automatically. The live activity feed polls every 10 seconds. Conflict resolution is local-wins-if-newer based on the updated_at timestamp. Multi-event sharing lets the team work several shows in parallel without mixing pipelines.
Related: contact management · lead capture · offline mode · share conversations
Why Sales Teams Choose Exporb for Team Coordination
Stop losing leads to miscommunication. Give your entire booth team a shared brain.
Automatic Background Sync
Contacts sync between devices and the cloud. Sync fires on dashboard load, window focus, after a save, on network reconnect, or via the manual button. A status indicator shows sync progress and online/offline state.
Team Visibility
See contacts captured by the team as they sync. Know who your colleagues are talking to. No awkward double pitches.
Team Leaderboard
A built-in leaderboard shows contact counts per team member, adding a gamification element that motivates your booth team. Track who is capturing the most leads at a glance.
Three-Tier Role-Based Access
Owner has full control. Admin can manage contacts and team members (except changing roles or deleting exhibitions). Editor can create contacts and access only their own. Fine-grained permissions keep your data secure.
Email-Based Team Invitations
Owners and admins invite new members by email. The recipient gets an invitation link — if they are new to Exporb, they create an account; if existing, they accept and join. Simple, no app store codes needed.
Contact Filtering by Team Member
Filter contacts by team member with multi-select. Owners and admins see all team contacts by default. Editors see only their own contacts from their current exhibition.
Fine-Grained Role Permissions
Three roles, clear boundaries. Everyone knows exactly what they can do.
Roles are assigned per exhibition, so the same person can be an owner on one event and an editor on another.
How Team Sync Works
From invite to full team visibility in four steps.
Create an Exhibition
Set up an exhibition with title, location, and start/end dates. Each exhibition has its own contact pool and team — keeping events organized.
Invite Your Team
Owners and admins enter email addresses in the invite modal. Recipients get an invitation link — they click it to create an account or accept if they already have one. Assign Owner, Admin, or Editor roles.
Capture Independently
Each rep works their own conversations. Scan cards, record voice notes, snap selfies — all from their own device. Contacts are stored locally on your device and sync in the background.
Background Sync Keeps Everyone Updated
Contacts sync to the cloud when online. Owners and admins see all team contacts, editors see their own. The leaderboard tracks contact counts per member.
Organize Every Exhibition
Each event gets its own workspace with a dedicated contact pool, team roster, and leaderboard.
Create with Full Details
Set up an exhibition with title, location, and start/end dates. Everything is organized per event so contacts never bleed between shows.
Search & Filter Events
Find exhibitions by title or location. A split view separates current (ongoing) events from past events, so you always know what is active.
Dedicated Team per Event
Each exhibition has its own team with independent roles. Invite different people to different events, or reuse the same crew with different permissions.
Location-Based Organization
Tag exhibitions with their venue and city. Search across past events to find contacts from a specific location or show.
Per-Event Leaderboard
Every exhibition has its own leaderboard showing contact counts per team member. Compare performance across events to identify top performers.
Safe Deletion with Confirmation
Only owners can delete an exhibition. Deletion is soft-delete with a confirmation step — it removes all contacts, team records, and pending invitations for that event.
Turn Lead Capture Into Friendly Competition
The built-in leaderboard shows contact counts per team member on every exhibition details page. Your booth team can see who is capturing the most leads at a glance, adding a gamification layer that keeps energy high throughout the event.
- Contact count per team member, updated on every sync
- Visible on the exhibition details page for owners and admins
- Motivates reps to stay active and engaged at the booth
- Managers see who is performing at a glance — no need to interrupt
Invite by Email, Join in Seconds
No app store codes, no manual onboarding. Owners and admins send invitations directly from the dashboard.
Automatic Background Sync
Contacts are stored locally first, then synced to the cloud. No data loss, even with spotty venue WiFi.
Local-wins-if-newer strategy: the system compares updated_at timestamps. The most recent edit always wins, so no data is overwritten by stale changes.
Filter Contacts by Team Member
Multi-select team member filter lets you see exactly the contacts you need. By default, each user sees their own contacts. Owners and admins can toggle to view all team members.
- Multi-select filter — pick one or more team members to view
- Default view: own contacts only for fast access
- Owners & admins can toggle to see all team members' contacts
- Editors are restricted to their own contacts within the exhibition
- "Clear all" button resets filters to defaults instantly
Team Plans That Scale With You
Start small, grow as your team does. All plans include automatic sync, role-based access, and the leaderboard.
Growth
- Automatic background sync
- Role-based access
- Team leaderboard
- Email invitations
- Contact export
Scale
- Everything in Growth
- Priority support
- Advanced filtering
- Performance insights
- Multi-exhibition
Enterprise
- Everything in Scale
- Dedicated support
- Custom onboarding
- API access
- Team analytics
Exporb Team Sync vs. The Alternatives
Your team deserves better than group chats and shared docs.
Built for Teams That Move Fast
Whether you have 3 reps at a local expo or 20 across multiple continents.
Large Trade Show Booths
Five reps working a 20x20 booth at CES or MWC. Each captures leads independently. The owner or admin monitors team contacts from a tablet, checks the leaderboard, and ensures no visitor falls through the cracks.
Multi-Event Sales Teams
Your team attends three expos in a month across different cities. All leads flow into the same workspace. Compare event performance, identify top-performing shows, and build a unified pipeline.
Owner & Admin Oversight Across Events
A VP of Sales needs visibility into what the field team is capturing without flying to every event. As an owner or admin, Team Sync lets them view all contacts, filter by team member, and check leaderboard stats from anywhere.
Team Sync FAQ
All contacts sync automatically between team members via background sync. Owners and admins can see every contact captured by the team, including who captured each one. This visibility helps coordinate follow-ups and ensures your team stays aligned throughout the event.
Team sizes depend on your plan: Growth supports up to 5 members, Scale up to 10, and Enterprise supports custom team sizes. Each member captures leads independently on their own device, and everything syncs automatically in the background. Owners and admins can see all team activity without interrupting conversations.
Yes. Every team member sees contacts captured by colleagues in the live activity feed (polled every 10 seconds). The dashboard includes a leaderboard showing contact counts per team member. Sync happens automatically — triggered on dashboard load, window focus, after saving a contact, or via the manual sync button.
Exporb is built for unreliable venue WiFi. Each team member captures leads offline on their device. When connectivity returns, background sync kicks in automatically — triggered on network reconnect and window focus (throttled to every 30 seconds). Conflicts are resolved with a local-wins-if-newer strategy based on timestamps, so no data is lost.
Exporb has two user modes: Seller (sales rep workflow, AI extracts lead score and follow-up actions) and Buyer (sourcing workflow, AI extracts payment terms, sample availability, and supplier score). Mode is set per user. Granular role-based permissions like Owner/Admin/Editor are on the roadmap.
Shared spreadsheets require manual data entry and create version conflicts. WhatsApp groups bury contact details in chat history and offer no structured data. Exporb gives you structured lead capture, automatic background sync, a live activity feed, a team leaderboard, and one-click CRM export — all purpose-built for trade show teams.
The live activity feed polls every 10 seconds and shows new contacts captured by every team member, plus team-member join events. Reps see what colleagues are capturing in real time, which helps coordinate booth coverage on a busy show floor.
Exporb uses a local-wins-if-newer strategy based on the updated_at timestamp. The most recent edit wins. Reps should sync frequently when multiple team members work on shared contacts to avoid overwriting remote changes.
Explore More Features
Your Team Is Stronger Together
Stop losing leads to miscommunication. Give your team automatic sync, role-based access, and a leaderboard that drives results — so your next trade show is your best one yet.